Lease your Theatre Badge Hats
No upfront payment. A fixed monthly cost over 36 months that, for most departments, is less than the disposable caps it replaces.
Why lease
Switch to reusables without a capital business case
The biggest barrier to switching from disposables has never been the running cost. It is finding the capital to buy the kit in the first place, in the same year that the disposable spend is already budgeted. Leasing removes that problem.
Your full kit is delivered from day one. A finance provider pays for it, and your trust or hospital pays a fixed monthly charge over 36 months, in the same way as any equipment agreement. The disposable spend it replaces stops immediately, so the change is usually cost positive from the first month.
We are now able to fund the solution on a monthly payment programme by using an approved and compliant provider via the NHS Supply Chain (NHSSC) Finance Solutions framework. Verify the approved supplier list on the NHS Supply Chain website →
How it works
Four steps from enquiry to rollout
Size your kit
Tell us your staff numbers and departments. We work out the hats, badges and storage you need, or you can model it yourself in the savings calculator.
Approve the figures
We confirm your monthly cost and the disposable spend it replaces, so your business case is a like-for-like comparison rather than a capital request.
Finance agreement
Our finance partner documents the agreement with your organisation. They pay for the kit, so nothing is paid upfront by your department.
Delivery and rollout
Your full kit is delivered, storage is set up in each department, and we support the rollout with guidance, posters and laundry liaison.
Indicative figures
What it looks like in practice
Three worked examples, based on five hats per staff member, name and role badges for staff plus 20% for students, temporary staff and visitors, and badge hats with detachable badges. Disposable costs assume three caps per person per day at 6p, plus NHS offensive waste disposal. All figures exclude VAT.
250 staff
Single large department, no storage units
500 staff
4 departments with storage units included
1,000 staff
6 departments with storage units included
Indicative only and subject to finance approval. Your own figures will depend on staff numbers, hat styles, departments and your current disposable price. Laundering is charged by your existing provider and is not included above. Use the calculator for a figure based on your own numbers.
Storage
Somewhere for the hats to live
Reusable headwear only works when there is an obvious place to collect a clean hat and return a used one. Our storage units give each department exactly that, and can be included in the same monthly agreement.
- One unit per department. Main Theatres, Maternity and Eye Theatres, for example, would need three units.
- Clean hats and badges on top, used hats below, so the clean and used flow is clear to everyone at a glance.
- Mobile, wipeable and theatre ready, designed to sit in changing areas alongside your existing scrub storage.
- Included in the lease, so there is no separate capital purchase to arrange.
Why it works
Why the detachable badge system suits leasing
A lease works when the funded assets stay in the organisation and keep their value. That is exactly how the Eco Ninjas system is designed to run, and it is where personalised embroidered caps fall down.
The hats stay in the system
Hats are centrally stored, collected, laundered and redistributed, in the same way as scrub suits. They stay within the hospital's control and keep their value across the term.
Staff turnover costs pennies
When someone leaves, they hand back a badge and the hat stays in circulation. A replacement badge for the next member of staff costs a fraction of a new cap.
Names and roles change, hats don't
Name changes, promotions, rotations and new job titles need a new badge only. With embroidery, every change means manufacturing another cap.
Students, visitors and bank staff
Anyone without their own cap can use a generic hat with a writeable badge, so these groups no longer fall back on disposables.
Predictable for the funder
Known quantities, central management and low-cost badge replacement make the asset base easy to forecast. Personalised caps disperse among individuals and are far harder to account for.
Circular by design
Hats are reused by many people over their life, with badges updated as teams change. That extends the life of every item and cuts waste.
Questions
Leasing, answered
Is there really nothing to pay upfront?
Who provides the finance, and is it compliant?
What is included in the monthly cost?
How long is the agreement?
What happens when staff leave or change role?
Can we add more hats later?
Can we buy outright instead?
See the figures for your own department
The savings calculator works out your monthly cost and your monthly saving, with or without storage, in about two minutes. Or talk it through with us and we will prepare a tailored quote.